The legally required documents are to be signed within 21 days of your company being registered by the director & secretary of your company and relevant shareholders
Where are the Company Documents?
You can find these documents in your Company Dashboard and select the 'Company Formation Documents' folder.
These are automatically available to download for users who selected a Company Compliance set-up package.
Company Registration Certificate
You can view and download your Company Certificate from your Company Dashboard
Who needs to sign?
The documents will need to be signed by the Officeholders and relevant Shareholders as outlined in the document.
Document Name | Director/s | Shareholder |
Application for Shares | The director/s do not sign | Named Shareholders sign their own |
Share Certificates | Director/s must sign each Certificate | The Shareholder does not sign |
Resolution of Members | The director/s do not sign | Each Shareholder signs the same Resolution document |
Consent to Act as Officeholder | Named Directors must sign their own | The Shareholder does not sign |
Appoint Lawpath as ASIC Agent | Optional: Any Director can sign if they wish Lawpath to be the ASIC Agent | The Shareholder does not sign |
If your company has:
More than 2 Directors and a Secretary, only 2 Directors will need to sign
1 Director, and 1 Secretary (who are different people), both will need to sign where two spaces show
If there is only 1 Director who is also Secretary, then they will only need to sign once as Director
No Secretary and only 1 Director then the second space can be left blank
How do I sign them?
These documents can be downloaded by hitting the download icon and wet signed. Alternatively, you can use a legally binding eSignature to send directly to the required parties.*
Send documents for eSignature
You can now send all documents to the relevant parties by using the 'Send all for eSignature' feature.
Select 'send all for eSignature'
Add the email addresses of the directors and shareholders as listed
Select 'send all requests' and they will automatically receive all documents they need to sign.
To Send individually, find the document you wish to send and choose 'send for eSignature'
Where do they need to go?
Once the documents are signed, they do not need to be sent anywhere. Lawpath has submitted the documents to ASIC and relevant parties, these are for your internal processes and compliance purposes.
The documents just need to be kept on record unless they are requested to be seen by ASIC or your company is audited.
You can keep a signed digital copy or a signed hard copy for auditing purposes
You can upload your signed documents to your Lawpath document folder to manage and keep all your documents in one place, but is not a requirement.
Find my Signed Company documents
Once signed, the documents will appear in your Company Documents, and move into the corresponding folders
You can move these documents into folders as you wish
These will have the document status 'Sign Completed' in green
Download all documents
You can download all company documents by selecting the 3 dot menu and choosing 'download company documents'.
This will download unsigned copies of the Company Documents
You will be prompted to download a zip folder. Please click on "Save" to initiate the download.
Upon opening the folder, you will find both PDF and DocX versions of all company documents.
What are my Company Documents?
Company Documents are documents you will need to legally run your business. These will required to show at various stages of your business, including setting up a bank account and upon request for compliance and auditing by ASIC.
These are broken into 4 categories- Shareholder Documents, Officeholder Documents, Compliance Documents and Supporting Documents
Shareholder Documents:
Resolution of Members
Application for Shares
Share Certificates
Officeholder Documents:
Consent To Act as Officeholder
Compliance Documents:
ASIC Agent Form
Supporting Documents:
Certificate of Company Registration
Company Constitution
Occupier Consent Form
Allotment Journal
Register of Members
Application for Shares (template)
Register of Charges
Register of Debentures
Share Transfer Journal
Letter to Commissioner of Taxation
Letter to Bank Manager
Find further descriptions of these documents here
Why can't I eSign?
The Lawpath eSignature is available for users who are on a Legal Plan, or the Essentials Plan trial.
You can opt into the trial for a free 7-day trial of our Essentials plan to use eSignature and create 3 templates from the library.
You can cancel the trial at any time before the renewal date and still have access for the full 7 days, or let it renew for access for a full year to the Essentials Plan, unlocking even more features!
