Different types of business structures
There are three main types of business structures— Sole Trader, Partnership and Company. There is also the less commonly known business structure which is a Trust.
Each business structure has its advantages and disadvantages.
Sole Trader (Individual)
A sole trader business is the most simple business structure. Sole trader businesses are operated by one individual. Sole traders have complete control and legal liability for their business. Most small business owners operate using this business structure.
Advantages - Sole Trader/Individual
Cost-effective and easy to set up
Full control over the business’s management and decision-making
You hold all of the business’s profits and assets
Your business is governed by fewer regulations
Business profits do not need to be disclosed to the public
Limited reporting requirements compared to other business structures
This business structure is easy to disband or sell
You can file a tax return using your own personal tax file number (TFN)
There is no requirement to open a separate bank account for your business. However, it’s a good idea to keep track of your business expenses and income
Disadvantages - Sole Trader/Individual
Inflexible business structure
Unlimited liability, profits or losses made by the business cannot be split with family members.
Personal assets are at risk if there’s a problem
Your personal assets can be used to pay business debts since there’s no distinction between business and personal assets
Capital is difficult to raise in this business structure because your business can’t raise capital simply by issuing shares as a company could. Essentially, the only capital you can raise is either through debt that you can raise from friends or family or through a business loan that you can apply for from your bank
A lack of business partners
The business structure is rigid therefore it will not accommodate an expanding business
There are no tax benefits
Partnership
A general partnership business structure is between two or more people who operate the business together. They equally share the business’s income and losses. Partners act on behalf of their partners therefore partners are liable for the actions of their partners.
Advantages - Partnership
Partnerships are governed by a partnership agreement that is easy to administer
Several people’s expertise and resources are combined
Does not need to disclose any profits to the public
Cheap registration and it’s easy to set up
Capital raising is easy
This business structure is easy to disband or sell
Reporting requirements are minimal
This business structure obtains benefits from taxation.
Disadvantages - Partnership
Personal liability means that you’re responsible for all of the debts and taxes of your business. Since there is no distinction between business and personal assets, your personal assets can be used to pay business debts
Shared responsibility for the actions and mistakes of other partners
You’ll be taking joint responsibility for the business’s debts
It’s difficult to change business structures
Each year, partnership tax returns must be filed with the Australian Taxation Office (ATO)
Partners are required to take responsibility for their own superannuation arrangements
If your turnover is $75,000 or more annually, you must register for GST
Separate tax file numbers (TFNs) must be provided
Your business must have an Australian Business Number (ABN) to use for all business transactions
Company (Pty Ltd)
A company is a corporate structure where you can create a separate legal entity. Therefore the company is its own legal person, separate from all its shareholders and officers.
Companies are incorporated under the Corporations Act 2001 (Cth) and are governed by the Australian Securities and Investments Commission (ASIC).
Advantages - Company
Companies are separate legal entities. A separate legal entity means a company exists separately from everyone involved or associated with it, including its owners and employees. Essentially, this works to protect you and your finances in the event of legal action taken against your company. Companies have their own assets, obligations and rights
Shareholders are not liable for the company’s debts
Companies can enter into contracts as themselves
A company can trade anywhere in Australia and has a lower tax rate than the highest tax bracket for individuals
This business structure is ideal for businesses looking to expand and scale
The company has its own legal personality. As a result, generally, shareholder obligations are limited to the unpaid amount on their shares (which is usually zero)
Most suited for businesses with high risks
Shareholders and members of a company are generally not personally liable for company debts given their limited liability
For startup businesses, a company structure is desired due to its ability to raise capital easily and grow through the issuance of shares
Companies are sold or dissolved easily
Companies enjoy advantages from tax
It has wider access to capital
Disadvantages - Company
Setting up a company is difficult and expensive
Companies require a lot of administrative work compared to other business structures
Government Registration fees are high
It’s difficult to change business structures
Ongoing costs and set-up costs are higher for this type of business structure
The Australian Taxation Office (ATO) requires the annual filing of a company tax return
An annual review must be completed and a fee must be paid
A declaration of solvency is required of company directors annually
A Director Identification Number is required of all company directors
Tax and legal obligations must be met by companies
Your company must register for GST if it turns over $75,000 or more annually Non-profit organisations must register for GST if their turnover is $150,000 annually
ASIC must be updated within 28 days of any significant changes to company information
Financial records must be kept
As a director, you are responsible for knowing and complying with all your obligations outlined in the Corporations Act 2001
Trusts
The less common business structure is known as a Trust. In this structure, a trustee can either be a company or an individual who holds the business for the beneficiaries’ advantage.
The trustee has full control and legal responsibility for the trust and its operation, including its losses and profit.
Advantages - Trust
Limited liability means due to the company having its own legal entity member or shareholder liability is limited, and they’re generally not personally liable for the company’s debts
Raising capital is easy. Whenever a company asks its investors for additional funds, this is called capital raising
Tax benefits. The primary tax advantage of this legal structure is that trustees can distribute income, such as capital gains, from investments and business activities to beneficiaries in lower tax brackets (typically children or spouses)
Asset protection. Assets are anything a company or individual owns that has economic value and is redeemable with cash is considered an asset
Disadvantages - Trusts
Expensive registration compared to other business structures
Hard to set up
Changing or dissolving from this business structure once established can be difficult
Formal trust deeds describing the trust’s operation are required for this type of business structure
Trustees are required to perform formal administrative duties on a yearly basis
This legal structure is complicated
Its operations are legally the responsibility of the Trustee
Still not sure? Call 1800 529 728 to find out more and how to get legal advice for your situation.